Opportunities

Grants Manager

Job Title: Grants Manager

Reports to: Co-Executive Director

Employment Classification: Full-Time

FLSA Status: Exempt

Salary Band: MIN $88,000 | MID $101,000 | MAX $119,000

Location: Remote

About AAPI Civic Engagement Fund and AAPI Democracy Fund

The AAPI Civic Engagement Fund (AAPI Fund) is a 501(c)(3) intermediary organization founded in 2013 with the belief that Asian Americans and Pacific Islanders (AAPI) must be an integral part of strengthening America’s democracy, improving the quality of life for all, and creating vibrant multiracial communities. In 2021, the AAPI Democracy Fund was created to resource 501(c)(4) strategies led by AAPI organizations advancing a multiracial democracy. As a multi-entity intermediary organization, we foster a culture of civic participation within AAPI communities by supporting the growth of AAPI groups as organizational movement and power building leaders who achieve specific policy, systems, and transformational change.

Position Summary

The Grants Manager is a full-time exempt position whose main responsibility is to lead the full grantmaking lifecycle and support grantee capacity-building needs. This position will manage both c3 and c4 grantmaking docket schedules, ensuring timeliness, data integrity, and compliance. They will lead the development and implementation of the organizations’ grants database (GivingData) for effective and streamlined grantmaking and support the capacity building needs of our grantee cohort. This role also plays a key part in analyzing trends in grantmaking, ensuring equitable practices, and supporting a positive experience for grantee partners. The position will work closely with the Finance department and report to the Co-Executive Director.

Responsibilities

  • Grants Management Oversight: You will lead on oversight and tracking for all grant programs, ensuring that grant requirements and deadlines are satisfied. You will track the sequence of grant cycles for four grant programs from the invitation stage to reporting. You will create summaries of grantee activities based on their grant proposals. You will coordinate with the finance department ensuring timely payment of approved grants. You will ensure grantee data is well maintained in GivingData and that grantees are able to successfully use the GivingData portal to submit applications and reports. You will have an eye for process improvements, making recommendations and implementing changes to procedures and policies to reduce burdens on grantees and to ensure transparency in proposal review and reporting requirements.

  • Grants Compliance and Due Diligence: You will Incorporate working knowledge of c3 and c4 advocacy to assess a grantee partner’s program alignment with organizations’ core strategies. You will steward RFPs and report requests in GivingData. You will spot check for grantee compliance needs with support from the legal and finance team to address compliance flags. You will conduct due diligence to ensure grant requirements are correctly documented and followed by grant applicants.

  • Grantee Support: You will be a primary ambassador for the organization and act as a liaison with grantee partners. You will bring an evaluative approach to grantee interactions (both from conversations and quantitative data) to support process improvements that better support grantee success, both in receiving timely funding and carrying out awarded programs. You will track technical assistance to grantees, support evaluation of technical assistance needs and usage for continuous improvement. You will be responsive to grantee partners, coordinate, communicate with, and track grantee participation in program events, convenings, and relevant meetings for reporting and evaluation purposes.

  • Grantmaking System: You will have a well-developed knowledge of a grantmaking system platform such that you could train others to optimize their use of the platform. You will partner with the GivingData Client Success Manager to ensure system functionality supports current and evolving grants management needs. You will perform quality control of grants data in GivingData to provide accurate and timely reports as requested for internal and external stakeholders.

Qualifications

You can exercise discretion and independent judgment. You have experience in supporting a small team and taking initiative to get things done in an organized, timely, and reliable manner. You are experienced in creating organizational systems and processes and driven to support and strengthen AAPI communities. You have an interest in grants administration and there will be opportunities for learning, support, and training.

  • Excellent command of grants database management, at “train-the-trainer” level of competency. Experienced in using spreadsheets to track and analyze data.

  • Excellent oral and written communication skills, with experience creating reports based on your synthesis and interpretation of data to inform the written product.

  • Results-orientation: Highly organized and detail-oriented with strong analytical and problem-solving skills. Has a track record of achievement and producing results (rather than getting immersed in process), perseveres despite obstacles.

  • Relationship-building: Able to connect with individuals and build alliances among multiple stakeholders. Works well with diverse or marginalized populations; can bring in allies across diverse communities.

  • Commitment to social justice & racial equity: Recognizes role of race, class and gender in advancing multiracial democracy, driven to improve conditions, and in a proactive learning stance.

  • Entrepreneurial and resourceful: Consistently overcomes challenges and leverages resources to creatively solve problems. Proposes solutions to issues without much guidance (but isn’t afraid to ask questions). Proactively asks for help, anticipates problems, and course-corrects where needed.

  • Direct experience working with immigrant and refugee communities, communities experiencing language barriers or that are predominantly Limited English Proficient, or culturally isolated.

  • Knowledge of Asian American and Pacific Islander populations. Fluency in an Asian or Pacific Islander language is an asset.

This position is fully remote, therefore you will need to be able to communicate via phone and videoconferencing, and to work at a computer for extended periods of time. Occasional travel to conferences and meetings.

How to Apply

  1. Please submit the following documents to: opportunities@aapifund.org

    • Cover letter explaining your interest in this position

    • Resume

  2. State “Grants Manager” in the subject line of your email

  3. Attach files in PDF or Word format, LastName_FirstName_CL/Resume.

  4. Applications will be accepted on a rolling basis until filled.